5.B. Presentation and Discussion of the Texas School Safety Center (TxSSC) Three-Year District Audit Report (DAR)

[6.B. Consideration of and Request for Approval of a Memorandum of Understanding between the City of Lakeway and Lake Travis ISD regarding Lakeway Police Department Access to LTISD Surveillance Cameras In Case of Emergency]

[00:40:01]

THANK YOU.

ITEM SIX. B, CONSIDERATION OF AND REQUEST FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LAKEWAY AND LAKE TRAVIS ISD REGARDING LAKEWAY POLICE DEPARTMENT ACCESS TO LTISD SURVEILLANCE CAMERAS IN CASE OF EMERGENCY. CHAD CROSON. GOOD EVENING ONCE AGAIN. BEFORE YOU TONIGHT FOR CONSIDERATION IS A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LAKEWAY AND LAKE TRAVIS ISD, WHICH GRANTS LAKEWAY POLICE DEPARTMENT ACCESS TO OUR CAMPUS SURVEILLANCE CAMERA SYSTEMS IN CASE OF EMERGENCY ONLY.

THIS IS AN ITEM THAT CHIEF MERRITT AND I HAVE WORKED ON IN COLLABORATION OVER THE LAST SEVERAL MONTHS ALONGSIDE HIS COLLEAGUES AT LAKEWAY POLICE DEPARTMENT. THE PURPOSE OF THIS, TO BE CLEAR, IS TO ENSURE THE ONGOING SAFETY OF OUR STUDENTS, OUR STAFF, AND TO MAKE SURE THAT OUR CAMPUSES ARE SECURE. YOU MAY NOT KNOW THAT LAKEWAY POLICE DEPARTMENT ACTUALLY ACTS AS DISPATCH PROVIDES DISPATCH SERVICES FOR LAKE TRAVIS ISD POLICE.

AND SO IN TALKING WITH THE CHIEF, WE DISCUSSED HOW IT WAS IMPORTANT THAT THEY HAVE ACCESS TO IMPORTANT INFORMATION THAT THEY MAY NEED IN ORDER TO ADEQUATELY PERFORM THOSE DISPATCH SERVICES IN THE EVENT OF AN EMERGENCY. AND THAT IS WHAT'S THIS IS WHAT SPRUNG FROM THAT. THE THE COMMUNICATIONS DIVISION AT LAKEWAY POLICE DEPARTMENT IS THE GROUP OF INDIVIDUALS IN DISPATCH THAT WOULD BE ABLE TO ACCESS THE DISTRICT'S CAMERA SYSTEMS. IN ACCORDANCE WITH THE STANDARD OPERATING GUIDELINE, OR SOG, THAT THE LAKEWAY POLICE DEPARTMENT HAS ALREADY PUT INTO PLACE.

WE WANTED TO BUILD THIS MOU IN ORDER TO MAKE IT ENFORCEABLE ON OUR END, BECAUSE WE CAN'T ENFORCE THEIR SOG, BUT WE CAN ENFORCE OUR OWN MOU.

AND IN THIS, WE BUILT SEVERAL PROTECTIONS SO THAT WE COULD KEEP CONTROL OF THE SYSTEMS HERE WITH THE DISTRICT, INCLUDING THE FOLLOWING. THE UNDER THE MOU, LTIC RETAINS THE ABILITY TO MODIFY, RESTRICT, AND REVOKE ACCESS AT ANY TIME. ACCESS IS LIMITED TO INDIVIDUALLY NAMED PERSONNEL, WHICH ARE APPROVED BY CHIEF MERRITT IN ADVANCE.

THE MOU MAKES IT CLEAR THAT MEMBERS OF THE COMMUNICATIONS DIVISION AT LAKEWOOD POLICE DEPARTMENT ARE NOT ABLE TO RETAIN ANY OF THE FOOTAGE THAT THEY MAY VIEW DURING AN EMERGENCY SITUATION, AND THE DISTRICT MAY AUDIT ACCESS LOGS AT ANY TIME.

THIS.

THIS MOU GIVES, AGAIN, THE LAKEWOOD COMMUNICATIONS DIVISION THE SITUATIONAL AWARENESS IT NEEDS DURING AN EMERGENCY SITUATION, WHILE ENSURING THAT WE CAN MAINTAIN SECURITY AND MEET OUR CONFIDENTIALITY OBLIGATIONS THAT WE'VE MADE TO OUR STUDENTS AND STAFF.

BECAUSE THIS MOU IS AN AGREEMENT BETWEEN TWO LOCAL GOVERNMENTS, TO PERFORM AN ESSENTIAL GOVERNMENTAL FUNCTION, IT MUST BE AUTHORIZED BY THE GOVERNING BODY OF EACH PARTY. THE DISTRICT HAS ALREADY RECEIVED A COPY THAT'S BEEN EXECUTED BY MAYOR KILGORE. OF THE CITY OF LAKEWAY AND THAT IS ACTUALLY INCLUDED IN YOUR BOARD PACKET. SO IF THERE ARE NO QUESTIONS ABOUT THIS ADMINISTRATION WOULD RECOMMEND APPROVAL OF THIS MOU AS PRESENTED THIS EVENING. I MAY IF I MAY ADD JUST AN EXAMPLE JUST KIND OF CLARIFY SO IF WE WERE TO HAVE AN EMERGENCY SITUATION THAT'S ONGOING ON CAMPUS THIS WOULD ALLOW THEIR DISPATCHERS TO LOG IN TO SEE OUR CAMERAS SO FOR EXAMPLE LET'S SAY THERE WAS SOMETHING THAT WAS OCCURRING IN A CAFETERIA THE DISPATCHERS COULD THEN COMMUNICATE NOT ONLY TO JUST OUR POLICE OFFICERS, BUT ANY OTHER RESPONDING AGENCIES THAT WERE COMING IN, DPS, TRAVIS COUNTY.

THEY HAVE THE ABILITY TO TURN THEIR RADIOS TO OUR CHANNEL AS THEY'RE RESPONDING TO OUR SITUATION SO THAT THOSE DISPATCHERS COULD SPEAK DIRECTLY TO THE FIRST RESPONDERS.

IN ADDITION TO KEEPING EVERYONE ELSE, IT'S ALSO KEEPING FIRST RESPONDERS SAFE BECAUSE IT IS ALLOWING THEM TO SAY, HEY, THERE'S THE SITUATIONS IN THE CAFETERIA OR. THE PERSON JUST WALKED OUT THE BACK DOOR OF THE CAFETERIA, SO THE POLICE ARE RESPONDING TO THE APPROPRIATE LOCATION.

SO IT'S JUST THAT'S THE PURPOSE OF THIS SITUATION. SO HOPEFULLY WE NEVER USE IT, OBVIOUSLY, BUT IT'S THERE IN CASE.

I JUST WANTED TO SAY THANK YOU.

I FEEL THIS MOU PROVIDES A LOT OF INSIGHT INTO HOW CAREFULLY YOU ALL HAVE THOUGHT THROUGH ALL OF THE CONFIDENTIALITY ISSUES THAT COULD ARISE. AND... JUST MAKING SURE THAT IT IS ONLY AVAILABLE DURING THOSE EMERGENCY TIMES, AS WELL AS THE PEOPLE WHO ARE ACCESSING IT, AND THEN THE ACCESS OF THE FOOTAGE AFTER. I THINK THAT'S EXTREMELY IMPORTANT TO EVERYONE. AND THEN IT ALSO JUST SHOWS THAT WE REALLY ARE SO DEDICATED TO KEEPING OUR KIDS SAFE AND OUR STAFF, EVERYONE INVOLVED. THANK YOU.

THANK YOU. JUST TO CLARIFY, WE'RE NOT TALKING ABOUT FLOCK CAMERAS? NO, WE'RE NOT TALKING ABOUT FLOCK CAMERAS. THESE ARE CAMERAS THAT WE HAVE MOUNTED IN

[00:45:01]

OUR SCHOOLS AND COMMON AREAS, AND THIS HAS NOTHING TO DO WITH FLOCK CAMERAS. OKAY, AND WE DO NOT HAVE FLOCK CAMERAS? I'M NOT AWARE OF ANY FLOCK CAMERAS THAT WE UTILIZE IN LAKE TRAVIS ISC. THANK YOU. I THINK, I KNOW THERE'S BEEN A LOT OF DISCUSSION AT THE MOMENT ABOUT CAMERAS, AND UNDERSTANDABLY PEOPLE HAVE CONCERNS ABOUT SURVEILLANCE AND HOW VIDEOS ARE USED.

BUT BACK TO WHAT DR. MEDFORD SAID EARLIER, THE MOST IMPORTANT THING WE DO IS KEEP STUDENTS SAFE, AND THIS WILL KEEP OUR STUDENTS AND STAFF SAFE IN AN EMERGENCY, IN A WORST-CASE SCENARIO. AND THAT'S REALLY THE ONLY PURPOSE, AND AS CHRIS MENTIONED, WE APPRECIATE ALL THE LAYERS OF PROTECTION THAT HAVE BEEN BUILT INTO THIS AGREEMENT SO THAT OUR STUDENTS ARE PROTECTED AS WELL.

THANK YOU. JEN, IF I COULD ASK YOU TO REITERATE A POINT THAT I DO APPRECIATE THAT YOU'VE MADE.

BUT THE COMMUNICATIONS DIVISION JUST. FOR THE SAKE OF PERFECT CLARITY, IS THE GROUP THAT HANDLES THE DISPATCH AT THE LAKEWAY POLICE DEPARTMENT, THAT IS NOT, FOR EXAMPLE, ALSO RUNNING THEIR SOCIAL MEDIA OR ANYTHING ELSE MARCO'S COMMUNICATIONS TEAM MIGHT BE DOING HERE IN LAKE TRAVIS? NO. INTERESTING CHOICE OF A DIVISION NAME, COMMUNICATIONS DIVISION. I MEAN, THEY ARE COMMUNICATING WITH THEIR OFFICERS. I ACKNOWLEDGE THAT. YES. SO THAT'S THE NOMENCLATURE THAT LAKEWAY PD USES.

THEY DEVELOPED THEIR SOG BEFORE WE DEVELOPED THE MOU.

AND SO IN ORDER TO PREVENT ANY SORT OF AMBIGUITY. WE UTILIZED THEIR TERMINOLOGY SO THAT WE KNEW EXACTLY THAT THE TWO DOCUMENTS WOULD MATCH PERFECTLY. PERFECT, THANK YOU. I WAS GOING TO ALSO ASK YOU TO REITERATE, JUST GOING THROUGH IF THE CAMERAS ARE ACCESSED, IF YOU COULD DO A QUICK RUN-THROUGH OF, LIKE, THE FOLLOW-UP. SO IF THE CAMERAS ARE USED, THE REPORTING THAT COMES WITH THAT.

YEAH, YEAH, ABSOLUTELY. SO WE WANTED TO MAKE SURE THAT WE MET ALL OF OUR FERPA OBLIGATIONS. AND IF YOU'LL INDULGE ME FOR A MOMENT, I WILL SAY THAT I THINK THERE'S AN ARGUMENT TO BE MADE THAT THESE ARE NOT ACTUALLY EDUCATION RECORDS THAT ARE BEING CREATED BECAUSE LAKEWAY PD IS NOT ALLOWED TO RETAIN THEM. AND SO BY THE DEFINITION OF THE STATUTE, THE DEFINITION PRESENT IN THE STATUTE, I DON'T KNOW THAT FERPA APPLIES. BUT JUST TAKING A CONSERVATIVE VIEWPOINT AND SAYING THAT IT DOES, THERE IS THE HEALTH AND SAFETY EMERGENCY EXCEPTION THAT WOULD CERTAINLY APPLY.

AS WELL AS THE EXCEPTION FOR A LEGITIMATE EDUCATIONAL INTEREST. SO BOTH OF THOSE EXCEPTIONS I THINK WOULD APPLY IN THIS CASE.

IF THE CAMERAS ARE ACCESSED IN AN EMERGENCY SITUATION UNDER EITHER OF THOSE EXCEPTIONS, THEN THE DISTRICT IS OBLIGATED TO KEEP A RECORD OF THE THREAT THAT JUSTIFIED THE RELEASE OF THAT INFORMATION, AS WELL AS A LIST OF THE INDIVIDUALS WHO RECEIVED THAT INFORMATION. SO THAT BECOMES PART OF OUR OFFICIAL RECORD THAT CAN BE REPORTED OUT.

THAT'S WHY IT'S IMPORTANT THAT WE HAVE ACCESS TO THOSE ACCESS LOGS AND THAT THE CHIEF IS ABLE TO TO PRE-APPROVE THE INDIVIDUALS THAT ARE IN THE COMMUNICATIONS DIVISION WHO HAVE ACCESS TO THE INFORMATION SO THAT WE CAN ENSURE THAT OUR DOCUMENTATION AND RECORDS ARE CORRECT. THANK YOU FOR THAT.

AND ALSO ALONG THE SAME I MEAN, JUST THINKING BROADER, DO WE FORESEE THIS AS APPLYING TO OTHER JURISDICTIONS LIKE B-CAVE, OR IS THIS BECAUSE OF THE DISPATCH? IS IT JUST LAKEWAY? YEAH, SO WE'RE EXECUTING THIS AGREEMENT, THE MOU, WITH LAKEWAY. THE LAKEWAY PD THEN, THEIR COMMUNICATIONS DIVISION WOULD HAVE ACCESS AND WOULD BE ABLE TO RELAY THAT INFORMATION TO OTHER AGENCIES.

OBVIOUSLY, IF WE HAVE AN EMERGENCY SITUATION, THERE WILL BE MULTIPLE AGENCIES THAT ARE RESPONDING. AND THIS JUST GIVES THEM A POINT OF CONTACT WHERE THEY CAN GET THE INFORMATION THAT THEY NEED, AS DR. NULL HAD MENTIONED. SO, YOU KNOW, ESSENTIALLY KNOW WHERE TO GO AND WHAT TO EXPECT.

RESPONDING AGENCIES WOULD HAVE BASICALLY TWO OPTIONS. ONE WOULD BE TO TURN TO OUR CHANNEL AND... RECEIVE INFORMATION DIRECTLY FROM LAKEWAY DISPATCH, AS OUR OFFICERS DO, OR THE LAKEWAY DISPATCH IN THOSE SITUATIONS WOULD THEN ALSO BE BROADCASTING TO THE OTHER DISPATCHING AGENCIES. SO FOR BEE CAVE, THEY DISPATCH FROM MARBLE FALLS, SO THAT INFORMATION WOULD BE SHARED WITH MARBLE FALLS, AND THEN MARBLE FALLS COULD SHARE IT TO THE BEE CAVE OFFICERS.

THE QUICKEST AND BEST WAY FOR THAT TO HAPPEN IS THEY JUST TURN THE RADIOS, AND WE SPEND, YOU KNOW... ALL OF THE AGENCIES IN THE AREA SPEND A LOT OF MONEY AND EFFORT EACH YEAR TO HAVE THEIR RADIOS SYNCED SO THAT OUR OFFICERS CAN CHANGE THEIR CHANNEL.

LET'S SAY IF WE HAD TO GO RESPOND SOMEWHERE TO HELP, WE CAN CHANGE OUR CHANNEL TO THEIR CHANNEL, AND THEY CAN DO LIKE SO, THAT WE'RE PREPARED FOR THOSE SITUATIONS.

AND JUST TO CLARIFY, IT'S LAKE TRAVIS POLICE, ISD POLICE DEPARTMENT, WHO WOULD MAINTAIN CONTROL OVER, YOU KNOW, SITUATIONAL? CORRECT.

YEAH, YES, YES. WHERE LAKE TRAVERSE ISD POLICE RETAINS CONTROL THROUGHOUT THE ENTIRE MOU.

JUST ONE MORE THING. I JUST WANT TO MAKE SURE. IT SAYS BUDGET PROVISIONS, NONE. SO THERE'S NO FIDUCIARY NOTE EXPECTED TO BE TACK ONTO THIS?

[00:50:05]

NO, MA'AM. THANK YOU.

ANY OTHER QUESTIONS? DO WE HAVE A MOTION? I MOVE THAT THE BOARD APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN LAKE TRAVIS ISD AND THE CITY OF LAKEWAY REGARDING LAKEWAY POLICE DEPARTMENT ACCESS TO THE LTISD SURVEILLANCE CAMERA SYSTEMS AS PRESENTED. MOTION BY TIFFANY. SECOND. SECOND BY NATALIE. ANY QUESTIONS OR COMMENTS? I WOULD JUST LIKE TO QUICKLY SAY THANK YOU TO LAKEWAY PD FOR WORKING WITH US ON THIS AND TO OUR LAKE TRAVIS POLICE DEPARTMENT FOR COORDINATING IT, AND CHAD.

THANK YOU FOR WALKING THROUGH ALL THE DETAILS. THANK YOU VERY MUCH. WE APPRECIATE IT. ALL RIGHT. ALL THOSE IN FAVOR?

[6.C. Consideration of and Possible Endorsement for the TASB Board of Directors - Region 13, Place B]

MOTION CARRIES. THANK YOU, CHAD. THANK YOU. ITEM 6C, CONSIDERATION OF AND POSSIBLE ENDORSEMENT FOR THE TASB BOARD OF DIRECTORS, REGION 13, PLACE B. THIS IS THE ITEM THAT WE MOVED FROM LAST MONTH. SO WE CAN DISCUSS ENDORSING FOR THE BOARD OF DIRECTORS. AND I JUST WANT TO START BY SAYING. I'M GRATEFUL THAT THIS BOARD IS TAKING THIS SERIOUSLY AND WEIGHING IN SO THAT WE'RE ENSURING THAT THIS ORGANIZATION REFLECTS THE NEEDS OF OUR DISTRICT. AND THAT'S WHO WE WILL CHOOSE. I KNOW SOMEONE WHO WILL REPRESENT THOSE NEEDS WELL. DO WE HAVE ANY DISCUSSION? SO I CAN KICK US OFF. I THINK IN ADVANCE OF THIS AGENDA ITEM, WE RECEIVED A SUBMISSIONS FROM EACH OF THE CANDIDATES. I WENT AHEAD AND REVIEWED THOSE IN DEPTH. I HAD SOME HELP.

THAT HELP MAY HAVE BEEN A ROBOT. BUT FOR THE RECORD, I READ DIRECTLY AND THEN PUT TOGETHER A ROUGH RUBRIC LOOKING AT A FEW CRITERIA. THE CANDIDATES EXPRESSED SUPPORT FOR SCHOOL FINANCE RELATED TO RECAPTURE SPECIFICALLY.

THEIR CREDENTIALS RELATED TO TASB AND OVERALL GOVERNANCE.

WHETHER THEY HAD SPOKEN SPECIFICALLY TO BEING VOICE. A VOICE FOR MEMBER DISTRICTS DURING THE 2027 LEGISLATIVE SESSION, ALTHOUGH ADMITTEDLY TASB HAS A SEPARATE ADVOCACY BODY. THEIR COMMENTS ABOUT LOCAL CONTROL AND BOARD AUTONOMY AND WHAT THEIR NETWORK WAS, STATE OR, SOME OF THEM HAD NATIONAL NETWORKS THEY REFERENCED. THEIR RESPONSIVENESS TO THEIR MEMBER BOARDS. AND THEN LASTLY, WHETHER THE DISTRICT THAT THEY SIT ON HAS ANY SORT OF PROFILE FIT WITH LAKE TRAVIS.

I WEIGHTED THAT ONE HALF AS MUCH BECAUSE WHILE I THINK IT'S USEFUL TO UNDERSTAND WHAT OUR DISTRICT IS LIKE, I DON'T THINK IT'S NECESSARILY CRITICAL FOR REPRESENTING US. SO WENT THROUGH, SCORED THOSE, HAD SOME CLARIFYING QUESTIONS AND SOME GAPS, SENT FOLLOW-UP QUESTIONS TO EACH OF THOSE CANDIDATES, RECEIVED RESPONSES FROM TWO, AND ROLLED THOSE INTO THE RANKING. IF YOU HAD ASKED ME BEFORE I DID ALL OF THAT WHAT I THOUGHT, I WOULD HAVE SAID THAT ALL THESE CANDIDATES ARE EMINENTLY QUALIFIED. IF YOU ASKED ME AFTER I WENT THROUGH THAT PROCESS, I'D SAY, YEP, THEY'RE ALL EMINENTLY QUALIFIED. FRANKLY, IN SPITE OF HAVING TRIED TO MAKE THIS AS OBJECTIVE AS POSSIBLE, IT WAS LIKE A MATTER OF ONE OR TWO BASIS POINTS DIFFERENT ON A FIVE-POINT SCALE. SO WHAT I WOULD SAY, GENERALLY SPEAKING, HAVING SPENT A LOT OF TIME IN THIS MATERIAL, IS THAT.

MR. MACKEY, WHO IS ONE OF THE RESPONDENTS, ONE OF THE CANDIDATES, IS SERVING IN THE ROLE CURRENTLY. HE WAS APPOINTED FOR A PARTIAL TERM.

AND SO HE HAS LIVED EXPERIENCE IN THE ROLE, AS WELL AS COMMENTING SPECIFICALLY ON RECAPTURE, A DEMONSTRATED WILLINGNESS IN HIS RESPONSES TO BE A VOICE AT THE CAPITOL FOR OUR REGION, AS WELL AS LAKE TRAVIS. HE HAD A PRETTY CONCRETE COMMUNICATIONS PLAN FOR THE SESSION. I SAID HE'S INCUMBENT. MS. CORTEZ, SHE HAS THE DEEPEST TASB CREDENTIALS. I DON'T WANT TO MISSPEAK, BUT I DO BELIEVE SHE'S A MASTER TRUSTEE. AND ALSO HAS THE WIDEST ADVOCACY REACH OF THE THREE CANDIDATES, WITH A DEMONSTRATED ABILITY TO HAVE MET FOLKS FROM DIFFERENT TYPES OF DISTRICTS. AS A PART OF HER NETWORK, SHE DIDN'T AS DIRECTLY ENGAGE ON SORT OF THE FISCAL COMPONENT. SO.

I THINK, AGAIN, I DON'T THINK THERE'S A BAD CHOICE HERE. BUT SINCE I DID THE READING, I THOUGHT I'D SHARE IT WITH THE CLASS. THANK YOU.

I THINK ALL THAT INFORMATION IS SUPER HELPFUL. I DID NOT MAKE A RUBRIC. I'M JUST GOING TO PUT THAT OUT THERE. I JUST WANTED TO SAY RUBRIC. OR USE A ROBOT.

NO. I DID, HOWEVER, READ THROUGH ALL OF THEIR SUBMISSIONS, THEIR

[00:55:01]

RESUMES, AND MY GUT CHOICE WOULD HAVE BEEN MR. MACKEY ANYWAY. I WOULD AGREE WITH YOU THAT ALL THREE CANDIDATES LOOK EXCEPTIONALLY QUALIFIED, AND I THINK THEY WOULD ALL PROBABLY DO A FABULOUS JOB.

BUT THE THING THAT KIND OF TIPS THE SCALE FOR ME IS THE EXPERIENCE THAT HE ALREADY HAS AS THE CURRENT INCUMBENT. AND HIS WORK EXPERIENCE AS A NATIONAL PUBLIC SPEAKER AND MOTIVATIONAL SPEAKER, I THINK, LENDS ITSELF TO HIS COMMUNICATION STYLE AND EXPERIENCE BEING ABLE TO BE AT THE CAPITOL, MEETING WITH LEGISLATORS, ADVOCATING ON OUR BEHALF. SO THAT WOULD BE MY PERSONAL CHOICE IF WE'RE GOING AROUND THE WORLD. THANK YOU. AND I WAS ABLE TO CHECK.

KIND OF A REFERENCE IN TERMS OF FINDING OUT HOW MR. MACKEY IS DOING IN THE ROLE NOW AND HEARD POSITIVE FEEDBACK.

I WAS JUST GOING TO ADD, I WILL SAY, I REALLY APPRECIATED MR. NAVARETTE'S LETTERS LIKE THE PERSONAL TOUCH. I THINK THAT GOES A LONG WAY IN ADVOCACY.

WHEN I FIRST, WHEN I THINK WE'VE TABLED THIS A COUPLE OF MONTHS AGO, AND I WAS DOING MY RESEARCH. I WATCHED SOME VIDEOS OF MR. MACKEY GIVING TESTIMONY TO ME, AND HIM, YOU KNOW, IT GOES A LITTLE SMALLER DISCTRICT THAN US. BUT HIM GOING AND PRESENTING ON BEHALF OF MULTIPLE DISCTRICTS, SO.

I AGREE. THANK YOU FOR PUTTING SO MUCH WORK INTO THE PROCESS, JONATHAN AND EVERYONE. AND I THINK WHEN WE HAVE THREE STRONG CANDIDATES LIKE THIS, THIS IS THE PERFECT TIME TO BUILD OUT A PROCESS THAT WE CAN REPLICATE YEAR OVER YEAR.

SO THANK YOU ALL FOR THAT. AND I THINK IT'S ALSO IMPORTANT TO JUST NOTE THAT THIS IS REALLY THE FIRTST TIME, RIGHT, EXCLUDING LAST YEAR, THAT WE'VE ACTUALLY, THIS BOARD HAS ENDORSED ANYONE.

SO LAUREN WAS SAYING, I THINK IN A FEW YEARS, BUT IT'S GOOD TO BE INVOLVED. YES, IT'S IMPORTANT FOR US TO BE INVOLVED IN THE GOVERNING PROCESS AND, YOU KNOW, KNOW WHAT'S HAPPENING WITH SASB ESPECIALLY.

ABSOLUTELY.

I MOVE THAT THE BOARD ENDORSES STEPHEN MACKEY FOR THE SASB BOARD OF DIRECTORS, REGION 13, PLEASE BE. I GOT EXCITED. MOTION BY ERIN. SECOND. SECOND BY CHRIS.

ALL THOSE IN FAVOR.

MOTION CARRIES. THANK YOU.

[7. Consent Agenda]

ITEM SEVEN IS THE CONSENT AGENDA. DOES ANY TRUSTEE HAVE ONE OR MORE ITEMS THAT THEY WOULD LIKE PULLED FOR FURTHER DISCUSSION AND A SEPARATE VOTE? PRESIDENT WHITE, IF I MAY INTERRUPT FOR ONE MOMENT WITH A POINT OF INFORMATION JUST TO CLARIFY THE RECORD FOR TONIGHT'S MEETING. THERE IS AN ERROR IN THE AGENDA FOR ITEM 7D. THE AGENDA READS, APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN LAKE TRAVIS ISD AND TEXAS STATE UNIVERSITY REGARDING A TEACHER RESIDENCY PARTNERSHIP. THE ITEM THAT IS ATTACHED IN BOARD BOOK THAT YOU WILL BE APPROVING TONIGHT IS ACTUALLY A MEMORANDUM OF UNDERSTANDING BETWEEN TEXAS STATE UNIVERSITY AND LAKE TRAVIS ISD. RELATED TO A STUDENT TEACHING PLACEMENT AFFILIATION AGREEMENT. SO JUST TO BE CLEAR FOR WHAT IT IS YOU'RE VOTING ON TONIGHT IN ITEM 7D, WE APOLOGIZE FOR THE ERROR IN THE AGENDA, BUT THE ITEM THAT IS ATTACHED IN THE BOARD BOOK IN YOUR PACKET THIS EVENING IS THE ITEM THAT YOU'RE ACTUALLY VOTING TO APPROVE.

OKAY. AND THAT'S REALLY JUST A CHANGE IN THE WORDING. IT'S THE SAME. THEY SOUND THE SAME TO ME. AM I RIGHT THERE? THAT IS CORRECT. WE HAVE MULTIPLE MOUS WITH TEXAS STATE UNIVERSITY, AND I THINK THERE WAS JUST MAYBE A COPY-PASTE ERROR THAT HAPPENED.

ON THIS AGENDA. WE APOLOGIZE.

THANK YOU. ANY ITEMS? ALL RIGHT. IS THERE A MOTION? I MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION BY ERIN. SECOND. SECOND BY NATALIE. ALL THOSE IN FAVOR?

[8. Information Items]

ALL RIGHT. ITEM EIGHT IS INFORMATION ITEMS. TRUSTEES, OUR BOARD PACKET INCLUDES FIVE INFORMATION ITEMS. 8A, JULY 2026, MONTHLY FINANCIAL REPORTS. 8B, BOARD NOTIFICATION UNDER BOARD POLICY CH LOCAL TECHNOLOGY BOND EXPENDITURE. 8C, BOARD NOTIFICATION UNDER BOARD POLICY CH LOCAL IXL DIGITAL LEARNING PLATFORM. 8D, BOARD NOTIFICATION UNDER BOARD POLICY CH LOCAL EMERGENT TREE 2026-2027. BOARD NOTIFICATION UNDER BOARD POLICY CH LOCAL TASB RISK MANAGEMENT FUND.

ARE THERE ANY QUESTIONS REGARDING THESE ITEMS? IF I COULD JUST PUT A PRIOR TO MOVING TO CLOSED SESSION. I KNOW THAT WHEN WE RETURN

[01:00:01]

FROM CLOSED SESSION, USUALLY THE ROOM IS EMPTY, AND I DON'T WANT TO LET TONIGHT GO BY WITHOUT JUST OFFERING A WORD OF THANKS TO DR. PHIL DAVIS FOR HIS TENURE ON THE BOARD. I KNOW THAT OUR ITEMS THAT WE WILL ADDRESS AFTER CLOSED SESSION WILL BE IN REGARDS TO FILLING HIS VACANCY, BUT DR. DAVIS SERVED OVER FIVE YEARS ON OUR SCHOOL BOARD.

JUST A WONDERFUL, THOUGHTFUL, KIND LEADER. AND HE AND HIS FAMILY HAVE HAD AN OPPORTUNITY. HE'S HAD A PROFESSIONAL OPPORTUNITY THAT'S MOVED HIS FAMILY TO GEORGIA.

IT'S A BIG LOSS FOR US, BUT WHAT A GREAT OPPORTUNITY FOR HIM AND HIS FAMILY. WE'RE IMMENSELY PROUD FOR HIM.

AT THE SAME TIME, IT IS A LOSS FOR US, BUT I JUST WANT TO MAKE SURE THAT WE ACKNOWLEDGE HIM TONIGHT. ALTHOUGH HE COULDN'T BE HERE FOR US TO CELEBRATE HIM, HE'S ALREADY HARD AT WORK.

DIDN'T WANT THE NIGHT TO PASS WITHOUT ACKNOWLEDGING HOW GREAT A MAN HE IS AND HOW MUCH WE APPRECIATE HIM.

THANK YOU, DR. NULL. AND ON BEHALF OF THE BOARD, I KNOW THAT SENTIMENT IS SHARED BY ALL. AND OUR LOSS AND THEIR GAIN, BOTH HIS FAMILY AND HIS NEW ROLE, AND I HAVE NO DOUBT THE IMPACT HE'LL HAVE. ON HIS NEW HOME. I DID ASK HIM HOW LONG UNTIL HE'LL RUN FOR SCHOOL BOARD THERE AND HE SAID NEVER.

I DON'T KNOW. I THINK THAT MEANS LIKE TWO YEARS, RIGHT? 2 YEARS, GIVE IT TIME. BUT THEY COULD NEVER COMPETE.

THAT'S IT. DR. DAVIS AND I HAVE SERVED TOGETHER FOR FIVE YEARS. HE'S BEEN AN INCREDIBLY THOUGHTFUL AND HELPFUL COLLEAGUE AND ALSO A FRIEND. SO HE WILL BE MISSED.

THANK YOU FOR YOUR WORDS AS WELL. AND I WILL BE SENDING A GIFT ON BEHALF OF THE BOARD. SO IF ANYONE HAS A CARD OR NOTE FOR DR. DAVIS, LET ME KNOW AND I'D

[9. Closed Session in accordance with Texas Government Code 551.001 et. seq. Section 551.071]

BE HAPPY TO INCLUDE THAT AS WELL. ALL RIGHT. AT THIS TIME, WE WILL RECESS INTO CLOSED SESSION IN ACCORDANCE WITH TEXAS GOVERNMENT CODE SECTION 551.071, CONSULTATION WITH THE BOARD'S ATTORNEY, SECTION 551.074, PERSONNEL MATTERS, AND SECTION 551.076, DELIBERATION OF A SECURITY AUDIT. THE TIME IS 7:04 PM

[10. Consideration Items Arising from Closed Session]

GOOD EVENING. WE HAVE RETURNED FROM CLOSED SESSION. WE HAVE RECONVENED THE MEETING IN OPEN SESSION AT 8:12 PM.

WE WILL BEGIN WITH ITEM 10A, CONSIDERATION AND POTENTIAL ACTION TO ACCEPT THE RESIGNATION OF DR. PHILIP DAVIS, TRUSTEE, PLACE ONE. I KNOW WE DISCUSSED DR. DAVIS BEFORE RECESS, SO I WON'T. REPEAT WHAT I SAID, BUT I WILL ADD THAT WE ASKED AND YOU ARE NOT ALLOWED TO NOT ACCEPT THE RESIGNATION.

WE COULD VOTE NO AND IT WILL STILL GO INTO EFFECT. SO THERE'S UNFORTUNATELY NOTHING WE CAN DO HERE BUT TO MAKE THIS VOTE.

I DIDN'T SPEAK BEFORE WE ADJOURNED INTO CLOSE. SO I'LL JUST QUICKLY SAY AND THEN I'LL ADD ON UNLESS ANYONE HAS ANYTHING ELSE TO SAY. I'LL ADD THE MOTION ON TO THE END OF MY THOUGHTS.

BUT I JUST QUICKLY WANTED TO SAY THAT. IT WAS AN HONOR FOR ME TO SERVE WITH DR.

DAVIS. HE WAS AN INCREDIBLY THOUGHTFUL AND WELL-SPOKEN ADVOCATE FOR OUR DISTRICT WHO LOVED LAKE TRAVIS VERY, VERY MUCH.

AND THAT WAS APPARENT IN ALL THAT HE DID. AND HE SERVED US VERY WELL AND I'LL MISS SERVING ALONGSIDE.

SADLY, I MOVED THAT THE BOARD ACCEPT THE RESIGNATION OF DR.

PHILIP DAVIS FROM PLACE ONE OF LAKE TRAVIS ISD BOARD OF TRUSTEES. MOTION BY ERIN.

SECOND. SECOND BY JONATHAN. ANY QUESTIONS OR DISCUSSION? ALL THOSE IN FAVOR? MOTION CARRIES.

ITEM 10B, CONSIDERATION OF AND POTENTIAL ACTION TO REORGANIZE THE OFFICERS OF THE BOARD OF TRUSTEES.

I BELIEVE YOU HAVE SOME ADDITIONAL LANGUAGE. THANK YOU.

DUE TO THE RESIGNATION OF DR.

DAVIS, WE WILL NOW OPEN NOMINATIONS FOR BOARD VICE PRESIDENT.

ARE THERE ANY ADDITIONAL NOMINATIONS? YES, CRAIG, YOU DON'T NEED. TO HAVE SECONDS FOR THIS PARTICULAR ITEM.

OKAY. HEARING NO FURTHER NOMINATIONS, ALL THOSE IN FAVOR OF ERIN ARCHER FOR VICE PRESIDENT, MOTION CARRIES. WE WILL NOW OPEN NOMINATIONS FOR BOARD SECRETARY.

I NOMINATE JONATHAN BOVE FOR BOARD SECRETARY.

ARE THERE ANY OTHER NOMINATIONS? HEARING NO FURTHER NOMINATIONS, ALL THOSE IN FAVOR OF JONATHAN BOVE FOR BOARD SECRETARY.

MOTION CARRIES. THE UPDATED SLATE OF OFFICERS IS AS FOLLOWS.

[01:05:02]

LAUREN WHITE, BOARD PRESIDENT, ERIN ARCHER, VICE PRESIDENT, AND JONATHAN BOVE, SECRETARY. CONGRATULATIONS.

AND WE WILL MOVE ON TO THE NEXT ITEM, 10C, CONSIDERATION OF AND POTENTIAL ACTION REGARDING THE METHOD OF FILLING THE VACANCY IN PLACE 1 ON THE BOARD OF TRUSTEES.

SO, PHILL IS IRREPLACEABLE.

BUT WE ARE YET FACED WITH THIS DECISION REGARDLESS.

AND WE HAVE A FEW CHOICES. I THINK THE TIMING OF THIS IS INTERESTING BECAUSE IF WE HAD KNOWN WAY IN ADVANCE THAT THIS WAS COMING, WHICH, TO BE CLEAR, DR. DAVIS DID NOT KNOW, I THINK IT WOULD MAKE THE MOST SENSE TO ABSOLUTELY DO APPLICATIONS, KIND OF OPEN UP A PROCESS. WE WOULD HAVE TIME TO DEVELOP, YOU KNOW, PERHAPS A RUBRIC.

BUT.

I DID MEAN THAT SERIOUSLY.

BASIS POINTS.

TO DEVELOP A RUBRIC AND PUT OUT APPLICATIONS TO OUR COMMUNITY, GIVE OUR COMMUNITY TIME TO APPLY TO BE A PART OF THIS ROLE, AND THEN GIVE THE BOARD TIME TO KIND OF SCREEN APPLICATIONS, INTERVIEW APPLICANTS, AND MAKE A DECISION ABOUT BOARD SERVICE. ONE LIMITATION OF THIS OPTION IS THAT IT TAKES A LOT OF TIME ON THE ADMINISTRATION SIDE, A LOT OF TIME AND EFFORT TO ONBOARD NEW BOARD MEMBERS.

SO I KNOW THAT IT CAN TAKE A COUPLE OF MONTHS TO GET SOMEBODY KIND OF UP TO SPEED, AND I HAVE DONE THIS NOW FOR EIGHT YEARS, AND I STILL SOMETIMES HAVE TO QUESTION WHAT I'M DOING OR LOOK SOMETHING UP OR ASK FOR HELP.

IT'S HARD TO JUMP IN AND HIT THE GROUND RUNNING.

SO THE OTHER OPTION THAT WE HAVE IS TO LEAVE THE SEAT OPEN AND...

WHAT THAT WOULD MEAN IS THAT THERE WILL BE A REGULARLY SCHEDULED ELECTION FOR THAT PLACE, AS WOULD HAVE HAPPENED ANYWAY THIS MAY. SO THOSE ARE KIND OF THE CHOICES BEFORE US AND SOME OF THE CONSIDERATIONS.

PRESIDENT WHITE, I WOULD JUST ADD THAT FOLKS IN THE COMMUNITY MAY WONDER WHAT ABOUT BRINGING ON SOMEONE WITH PRIOR EXPERIENCE IN GOVERNANCE. BUT I WOULD JUST HIGHLIGHT THE POINT YOU MADE ABOUT NOT JUST THE TIMELINE.

TO COMEPLETE THAT PROCESS BUT ALSO THE TIMELINE TO TRAIN THAT REPLACEMENT EVEN IF THEY ARE EXPERIENCED REQUIRED TRAINING IS REQUIRED. AND COST.

YES. I MEAN STARTED IN MAY WE YOU GET ABOUT THREE TO FOUR MONTHS TO FINISH YOUR TRAINING WE'VE JUST FINISHED OUR TRAINING AND ARE STILL ASKING I'M STILL ASKING A LOT OF DR. NULL AND PRESIDENT WHITE AND SO I WOULD SAY ESPECIALLY THE ONBOARDING IS FOUR TO FIVE MONTHS. AND REGARDLESS OF AN APPOINTMENT, IT STILL REQUIRES ELECTION IN MAY. SO WE'RE NOT DOING ANYTHING TO KICK THE CAN DOWN THE ROAD, SO TO SPEAK. SO YOU ARE ONBOARDING AND POTENTIALLY ONBOARDING AGAIN. I THINK THAT THAT TIME COST IS ONE THING. I MEAN, THE ACTUAL FINANCIAL COST IS SOMETHING BECAUSE THERE IS AN INVESTMENT THAT GOES INTO SOME OF THESE TRAININGS. SO I THINK THAT IS THOSE ARE ALL THINGS WORTH CONSIDERATION. I THINK IT'S ALSO IMPORTANT TO NOTE THAT WE WE VALUE OUR COMMUNITY AND WE WANT TO MAKE SURE THAT WE ALLOW THE COMMUNITY TO REIN IN AND, YOU KNOW, SOME TIME TO THINK ABOUT IT AND THEN THEY CAN VOTE AND DECIDE FOR THEMSELVES. THAT WAS DEFINITELY AN INVALUABLE PART OF THE CAMPAIGN EXPERIENCE, BEING ABLE TO TALK TO MEMBERS OF OUR COMMUNITY AND HEAR PEOPLE THAT WE DON'T ALWAYS NORMALLY ENGAGE IN AND JUST MEET AND GREET AND SO FORTH.

YEAH, SURE. WE DO HAVE AN INCREDIBLE COMMUNITY AND I HAVE NO DOUBT THAT. WE WILL BE ABLE, THE ELECTION, THE COMMUNITY WILL DECIDE AND CHOOSE THE RIGHT PERSON TO JOIN US.

ARE THERE ANY FURTHER QUESTIONS OR DISCUSSION? I DO NOT BELIEVE WE NEED TO TAKE ANY ACTION. IF THAT'S THE DECISION OF THE BOARD, AM I CORRECT, CHAD? THAT IS CORRECT.

SOUNDS LIKE WE'RE ALL ON THE SAME PAGE. SO WE WILL PROCEED, MAINTAIN THE OPEN SEAT, AND DO THE WORK, AND WE'LL HAVE SOMEONE THAT WILL JOIN US AFTER THE ELECTION.

WE WILL TAKE NO FURTHER ACTION THIS EVENING. MEETING IS ADJOURNED AT 8:19 PM.

* This transcript was compiled from uncorrected Closed Captioning.

Aug 19, 2026 Board Meeting

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